When preparing for the document review there are five attachments that EQA requires the districts to complete. These collect valuable data on teacher certification, facilities, teacher attendance, school committee policies, and student time and learning.

Look below for links to download the forms or even submit them via the website. Also find additional instructions on how to complete the attachments as well as completed samples to help you.

How do I obtain and submit the attachments?

To help facilitate this process we have set up a system that allows you to do this in one of three ways:

1. Submit the data directly via our website. Your district will be provided with a unique username and password which will give you access to our secured data portal. Directions on how to complete the attachments are posted along with each data sheet.
2. Download PDF copies of the forms. These can be printed out and completed using the directions at the top of each sheet. Once completed they should be sent to the EQA Operations Center in Hopkinton. Be sure to keep copies of these attachments for your own records.
3. Download MS Word copies of the forms. These can be filled out on your computer if you have the appropriate software. Directions on how to complete each attachment can be found at the top of each form. Once completed the Word files should be sent by email as attachments to eqa.mass@state.ma.us.

Downloadable Attachment Forms

• Attachment A:  PDF   MS Word
• Attachment B:  PDF   MS Word
• Attachment C:  PDF   MS Word
• Attachment D:  PDF   MS Word
• Attachment E:  PDF   MS Word

How do I complete the attachments?

This directions for completing each attachment can be found at the top of each sheet. They should be interpreted broadly as EQA understands that in most cases no statewide standard exists for the organization of information.

Here are some simple pointers to help complete each of the attachments:

Attachment A – Policy Checklist: In districts where the National School Board Association/National Educational Policy Network (NSBA/NEPN) classification system is used to organize policies, just provide all policies from each of the sections listed. In districts where an alternate system is used, either provide policies thought to be relevant to each of the areas on the checklist or just provide a copy of the entire policy manual.

Attachment B - School District Teacher Licensure Survey: To complete page one of this attachment just fill in each of the boxes on the table provided. The questions should be fairly self explanatory and refer to staff employed during the current school year. Clarification can be found on the Department of Education website regarding “Highly Qualified” for paraprofessionals.

Sample of a completed form

Part two contains an optional survey which allows EQA examiners to more fully understand the state of licensure of district staff. Once again, just fill in each of the boxes on the table provided. The questions should be fairly self explanatory and refer to staff employed during the current school year. The final column asking for numbers of vacant positions should be just an estimate.

Sample of a completed form

Attachment C – Report of Instructional Staff Attendance: Teacher attendance information should be completed for each school in the district. Definitions are provided for each of the categories. FTE refers to Full Time Equivalent.

Sample of a completed form

Attachment D – Report of Student Learning Time: As indicated, core content areas refers to ELA, math, science, and history/social studies. The data input into the table should reflect the most recent completed school year, i.e. 2006-2007. Given that individual student schedules may vary widely due to instructional cycles, remediation, or electives, EQA asks that you input information for a ‘typical’ student. When calculating the average add up the number of hours in one instructional cycle (this may be a week, month, semester, etc.) and then divide the total by the number of days in that cycle.

Sample of a completed form

Attachment D1 – Secondary Level Student Learning Time: Use the same information as listed above for Attachment D. This should be completed for all schools that follow the 990 hour instructional requirement.

Sample of a completed form

Attachment E – Facilities Inventory: To complete this attachment just fill in each of the boxes on the table provided. The column headings should be fairly self explanatory and refer to facilities used during the current school year.

Sample of a completed form

If you have further questions about completing the attachments call us at (508) 435-5126.